The District follows the rules of the state of New Mexico and the School Board’s Policy/Regulation when reimbursing staff travel expenses. The rules are very specific, so please feel free to contact Phyllis Tapia in the Business Office at 663-2238, or email p.tapia@laschools.net with questions.
A Purchase Order must be in place prior to obligating District funds. This includes registrations and reservations.
Lodging and meals are reimbursed per diem for each 24 hour period of travel. If per diem is not sufficient, and the supervisor approves, staff may be reimbursed for actual meal and lodging expenses based on maximum amounts allowed by the state of New Mexico. When considering reimbursement for lodging and meals they are either per diem or actual for BOTH lodging and meals. They cannot be separated.
Air travel is reimbursed on the basis of published economy rates.
Forms & Documents
Mileage Chart
Mileage Log
Determining Mileage
Travel Procedures
Travel and Expense Reimbursement Request
Travel and Reimbursement Request Less than Overnight
Accounts Payable Direct Deposit Authorization (FOR REIMBURSEMENTS AND TRAVEL ONLY)
Accounts Payable Employee Reimbursement
Payment Authorization Receiving Confirmation
Affidavit for Lost Receipts (FOR REIMBURSEMENTS AND TRAVEL ONLY)
